1. Introduction
The legal basis for holding and using personal information is being changed by the General Data Protection Regulations of the European Union and the Data Protection Bill which is now before Parliament. Personal information is given greater protection and, in many situations, organisations need the consent of individuals to collect and use their information. However, organisations are also permitted to collect and use personal information where they have a legitimate interest in doing so.
The Alliance’s Committee believes that it has a legitimate interest in collecting and using information about its members, because it cannot provide them with information about it’s activities unless it has a database of their names and addresses. The collection and use of this information is essential to the functioning of the WHA. The WHA is, however, obliged to inform its members of what information it holds about them, and what use is made of this information.
2. Your Personal Data
The information we require when you join the WHA may include your name, address, telephone number and email address. This information will not be shared with any other organisation without your permission. As part of your relationship with the Alliance, you will be on our mailing list and we will send you agendas, minutes and relevant information Emails may be used for these purposes. You may opt out by notifying the Secretary.
3. Updating your Information and Retention
If any of the information you have supplied changes, please notify us by email or post as above. We will retain your personal information only whilst it serves to support your membership of the Worthing Heritage Alliance.
4. Access to personal data
You have the right to obtain confirmation that your data is being processed and also access to your personal data and to information corresponding to that in this privacy notice.
5. Links to Third Parties’ Sites
We may provide links to other websites. Before supplying any personal information to any other website, we recommend that you check that website’s privacy policy. We do not accept responsibility for the protection of data supplied to other websites.
6. Internet and Data Storage
We have procedures and security features in place to keep your data secure once we receive it. Your data is held in the UK only. Please remember that methods of Internet communication, such as emails and messages sent via a website, are not secure, unless they are encrypted. We take no responsibility for any unauthorised access or loss of personal information that is beyond our control.
7. Changes to Data Protection Policy
Our Data Protection Policy may change from time to time. In this case, the amended version will be circulated to members by email.